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Accessible Events

Are you planning an event? Here are some tips to help you increase attendance and community inclusion!

General planning

General Planning

The People

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  • Include persons with disabilities or accessibility experts in event planning

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  • Try contacting a disability organization for input and advice

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  • Try to include them on tours of potential event locations

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Promotional and Event Material 

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  • Consider using plain English or Easy Read for event materials

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  • Try to ensure that event websites are digitally accessible

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  • Event materials should indicate that the event will be accessible

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  • Use text of at least 12p and in easy to read font such as Tahoma, Arial, Helvetica, and Calibri

Venue selection

Venue Selection

Accessible Parking and Transportation​

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  • The venue should have an accessible entrance reachable by bus, HandyDART, and taxi

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  • Accessible parking spaces should be clearly indicated by the International Access Symbol

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  • Ensure there is clear access to accessible transportation and pick-up spots

 

Venue Exterior​

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  • The route to the building entrance should be stable, firm, and slip-resistant

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  • If the route crosses a curb, there should be a curb ram

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  • There should be an entrance route accommodating wheelchairs and scooters

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 Venue Entrance and Doors

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  • Entrances should be wide enough for people using wheelchairs and scooters

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  • If there is a separate accessible entrance, its location should be posted on a visible sign

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  • Have staff or volunteers to be at entrances to help persons get to the meeting room

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  • Check if doors can be opened without too much force (5 pounds max for interior doors)

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  Elevators 

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  • Elevators should be located close to the event space

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  • Elevators should have Braille buttons and auditory signals for visually impaired persons

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  • Elevators should be large enough for people with mobility aids or service dogs

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   Washrooms  

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  • Washrooms should be equipped with an automatic or push-button opener

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  • Washrooms should have a stall with space for a mobility device and/or support attendant

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  • There should be an accessible washroom on the same floor as the event

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  • Washroom accessories should be positioned so that persons using mobility devices can reach them

On-site operations

On Site Operations

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Seating

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  • Ensure that tables have enough room between chairs for wheelchair users 

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  • Do not have separate seating that segregates persons with disabilities

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Tables

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  • Ensure there is room between tables for persons with mobility devices or assistance dogs to pass between

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Food and Drink

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  • Give participants the opportunity to indicate dietary needs ahead of time

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  • If there are menus, make them available in braille

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  • Ensure food is placed in locations accessible to people in wheelchairs or scooters

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  • Someone should be available to assist persons who need help serving themselves

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  • Make bendable cups and lightweight straws available

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Staff, Volunteers, and Attendees 

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  • Ensure that staff and volunteers are aware of potential accessibility issues 

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  • Ask staff and volunteers to speak loudly, slowly, and clearly

Presentations

Presenttions

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  • Ask presenters to speak loud and clear

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  • Ask presenters to describe any visual info on their slides and announce slide transitions

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  • Prepare captions for videos

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  • Try to arrange sign language interpretation 

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  • Ensure any accessibility needs of the presenters have been addressed 

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  • Read more tips on accessible presentations here

After the event

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  • Include questions about accessibility in post-event evaluations

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  • Incorporate feedback into future events

Post Event
Checklist

What is BC Disability?

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BC Disability: BC PWD, Canada Disability Benefit, BC disability assistance, BC disability services, news, and resources. Here to help you with disability, BC PWD, Canada Disability Benefit, and more!

Editor, Spencer van Vloten: spencer@bcdisability.com

 

Many thanks to computer whiz Ryan Groth

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